Administrative Assistant

Job Details

Job Type: Full-time

Location: Littleton, CO

Compensation

In accordance with the Colorado Equal Pay for Equal Work Act, the expected compensation for this Colorado position is $23.00 per hour.

Schedule

• 40 hours per week, Monday-Friday, 7:30 am - 4:00 pm

Benefits  

• Insurance benefits include health, dental, vision, life, accident, and critical illness

• 403(b) retirement plan with match

• ClassPass Membership - A wellness benefit providing access to a variety of fitness classes, gyms, and wellness experiences to support your health and well-being  

• Paid time off and personal leave

• 12 Paid Holidays

• Schedule flexibility

• Access to the agency's car upon program’s approval

• Mileage reimbursement

• Employee assistance program

• This position provides a valuable opportunity for recent graduates to apply their education, gain hands-on experience, and make a meaningful impact in the lives of young adults transitioning from foster care.

• 10% off tuition at CCU for their online programs

• Growth opportunities are available throughout the agency as we love to promote from within!

Responsibilities

• Uses appropriate greetings and promptly relays messages as needed.

• Regularly updates the Agency Organizational Chart.

• Creates and updates procedure sheets and personnel documents ongoingly.

• Maintains strict confidentiality of all employee and participant information.

• Operates under the Department of Human Services Social Services Child Care Facility Licensing rules and regulations.

• Tracks and obtains ongoing personnel requirements.

• Creates and maintains personnel files for new employees.

• Ensures compliance with surprise audits from state and COA/Social Current for personnel files.

• Follows Change of Position and Promotion processes for internal applicants.

• Assist with recruitment efforts, including job postings and checking references/backgrounds for qualified candidates.

• Support new hire onboarding, ensuring all required paperwork and training are completed.

• Monitor and track annual performance reviews, ensuring timely completion.

• Process and maintain personal transport approval forms.

• Process employee exits, including resignations and system access removal to ensure compliance with offboarding procedures. 

• Support yearly compliance projects, such as W-2 distribution, Benefit Summary Annual Reviews, and other reporting requirements.

• Order and manage office supplies for the HR department.

• Monitor incoming mail and distribute accordingly.

• Respond to employee inquiries regarding HR policies and procedures.

• Handle general administrative tasks, including scheduling meetings and maintaining HR documents.

• Performs other duties as assigned.

Requirements

• Must have at least one year of experience answering phones and two years of general clerical experience.

• Must have strong communication skills, including writing, typing, active listening, and proficiency in Microsoft Office Suite/Google Docs.

• Must demonstrate integrity, confidentiality, professionalism, and the ability to work independently with minimal supervision.

• Must possess excellent organizational, time management, and problem-solving skills, with the ability to work under pressure in a fast-paced environment.

• Must be proficient with HRIS software; knowledge of Paylocity is a plus.

• Must be at least 21 years of age.

• Must be willing and able to pass a background check.

Posting Date: 3/3/2025

Application Window: Ongoing (Applications will be accepted on an ongoing basis)